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BEAUMONT SEYMOUR WOMEN'S CRICKET LEAGUE Minutes of the ANNUAL GENERAL MEETING Held at Colchester & East Essex Cricket Club, Castle Park on 10th. FEBRUARY 2004 1. PRESENT:
Barry RUDLIN (Chairman)
Roy
CLARK (Secretary / Police)
Kim
SPAIN (Treasurer)
David
JONES (Fixtures / Results Secretary)
Sara
CULLIS (Abberton)
Jenny
MANLEY (Abberton)
Tizzie
LEARY (Abberton)
Nicola
GRIGGS (Wivenhoe)
Julia
BRINKLEY (Wivenhoe)
Janet
SIMS (Maldon)
Shirley
SMITH (Maldon)
Audrey
MITCHELL (Maldon)
Ruth
SMITH (Maldon)
Carole
WARREN (Colchester).
Rebecca
CLOUT (Great Waltham) Copford and
Eight Ash Green were not represented. 2. APOLOGIES:
Sally CADE (Abberton)
Janet
AUSTIN (Colchester)
Chris
JONES (Wivenhoe)
Clare
KELLY (Wivenhoe)
Sophie
SOUTHGATE (Harwich)
John
HEDDLE (Beaumont Seymour). 3. MINUTES OF
AGM 2003: These had been circulated previously and were agreed to be a true
record. 4. MATTERS
ARISING: Nil 5.
CHAIRMAN’S REPORT: The Chairman stated that the season had gone quite well on
the field but that it was unfortunate that we had lost Copford, one of the
founder members of the league, due to various problems. He said that Harwich had
approached him with a view to joining the league which, if agreed by the AGM,
would fill the hole left by Copford. The Chairman congratulated the 2003
champions, Abberton, and the runners up, Eight Ash Green. Barry complimented
Eight Ash Green on their sportsmanship in calling off their last match of the
season on the Monday knowing they could not raise a team. Doing so had cost them
the league title and, had they waited until the Friday it was likely the match
would have been rained off and therefore void so that they retained the title. There were no
questions for the Chairman. 6.
SECRETARY’S REPORT: The Secretary stated that he was finding it increasingly
difficult to keep up with the work required of him as Secretary due to other
commitments, i.e. promotion at work, effectively being a single parent whilst
Sabah is away at university in Spain, along with other demands on his time. The
Secretary apologised for not yet arranging the coaching courses that the league
was to pay for, and the lateness of some minutes etc.
7.
TREASURER’S REPORT: The Treasurer stated that the accounts are currently with
the auditor. A breakdown of income and expenditure for 2003 was provided to
those present. The balance amounted to £4021:13 which includes Sports Aid
grants which must be spent within 12 months of being provided to us. 8. FIXTURES /
RESULTS SECRETARY’S REPORT: The
season went reasonably well. The papers printed most of what was sent in, often
word for word. There were still problems with receiving results in time for the
papers’ Monday deadline, especially towards the end of the season. It is
acceptable to forward results by telephone, email, via the website, by fax or
SMS text message. Just so long as results are sent in. The Chairman
thanked the Fixtures / Results Secretary, the Secretary and the Treasurer for
the work they had done for the league. 9. APPLICATION
FOR MEMBERSHIP: Copford had dropped out which meant an odd number of teams.
Harwich have approached the Chairman asking if they can join the league.
Unfortunately, they were not able to be represented at the AGM. Sophie SOUTHGATE
had sent her apologies. After a short discussion, Abberton proposed that Harwich
be accepted into the league. The proposal was seconded by Wivenhoe and carried
unanimously. The Chairman welcomed Harwich into the league. 10. ELECTION OF
OFFICERS: CHAIRMAN -
Barry RUDLIN stated that he wanted to stand down. He felt it was time for
someone else to take over and both he and the current Secretary explained that
they would like to see the league run by an all female committee. Tizzie LEARY (Abberton)
suggested Barry explain the role of Chairman as it might then appeal to someone.
Barry did so. There was no-one interested in taking on the role at this time.
Barry RUDLIN reluctantly agreed to stand again. Barry RUDLIN was then proposed
by Abberton and seconded by Colchester. There were no other candidates. Barry
RUDLIN was duly elected Chairman. VICE-CHAIRMAN -
This post has been vacant during 2003. After some discussion about the Vice-
Chairman possibly taking over from the Chairman at the next AGM in 2005,
Abberton nominated Carole WARREN for the position. This was seconded by Wivenhoe
and, there being no other candidates, Carole WARREN was duly elected
Vice-Chairman. SECRETARY - Roy
CLARK stated that he would like to stand down after two years in the role as he
felt he was letting the league down at present. He would rather stand down than
let the league down. Again Tizzie LEARY (Abberton) suggested the role be
explained. Roy explained the role of Secretary. After some discussion, Nicola
GRIGGS stated that she was willing to stand. Nicola GRIGGS was then nominated by
Abberton and seconded by Great Waltham. There being no oither candidates, Nicola
GRIGGS was duly elected Secretary. TREASURER - Kim
SPAIN stated she was willing to stand for re-election. This was then proposed by
Police and seconded by Colchester. There being no other candidates, Kim SPAIN
was duly elected Treasurer. SENIOR
COMPETITIONS REPRESENTIVE - Carole WARREN JUNIOR
COMPETITIONS REPRESENTATIVE - Sally CADE FIXTURES /
RESULTS SECRETARY - David JONES The above three
positions were dealt with en-bloc proposed by Police and seconded by Abberton.
There were no other candidates so each was duly elected. 11. SPONSORSHIP
- The Chairman reported that Beaumont Seymour are keen to continue their
association with the league. (ACTION: Letter of thanks to the sponsors). 12.
RULES CHANGES - nothing had been received by the Secretary. However, there
was a short discussion as to whether it would be beneficial to change to 15 x 8
ball over matches instead of the current 20 x 6 ball overs. It was generally
agreed that ity should be left at 20 x 6 ball overs. There was then
a discussion regarding the recent poor turn out at committee meetings. At the
last on 15 January, only the Chairman, the Secretary, the treasurer and Janet
SIMS (Maldon) were present making it almost impossible to do any business. It
was suggested that each Club should nominate at least two (2) representatives
and ensure that at least one attends every committee meeting. There was
discussion as to whether a penalty (either a monetary fine or a points fine)
could be levied against any Club not represented at meetings. Wivenhoe proposed
that a five point fine be levied. This was seconded by Maldon. Tizzie LEARY (Abberton)
and Carole WARREN (Colchester) objected saying it was very negative. The point
was also made that any proposed rule changes should be notified two weeks before
the AGM. The Secretary confirmed this was the rule but pointed out that the
proposal had been notified in the minutes of the committee meeting of 15 January
2004 which were circulated at least two (2) weeks prior to the AGM. Following
further discussion, it was decided to discuss this further at an Extraordinary
General Meeting on 28 April 2004 (see below). 13. COACHING
COURSES- At this point the Chairman introduced Simon GIBBS who was
coincidentally attending another meeting in the next room. It is Simon who runs
Level One Coaching Courses in this area. Simon explained to the meeting what a
Level One Coaching Course entailed - usually a weekend from 6pm Friday to 6pm
Sunday and one or two evening sessions either before or after the weekend
to cover child protection issues and first aid. Simon stated that there
was a course scheduled for after half-term at Essex University which still had a
few vacancies. Simon said there would be further courses in the autumn (October)
at Brightlingsea. The cost is £100 plus about £50 more for the child
protection and first aid elements. Simon then left the meeting. There followed
a discussion during which it was agreed that as the league was in such a strong
financial position, and the Sports Aid Grant had to be used or returned, the
league would pay for anyone who wished to complete a Level One Coaching Course.
A ceiling of £2000 was put on it so that candidates would have to be prepared
to contribute something if there was a large amount of interest. (ACTION:
Names and contact details of those interested to be sent to Barry RUDLIN.) 14. DATES OF
FUTURE MEETINGS - (a) Committee
meetings Wednesday 28th
April 2004 Drury Arms (includes EGM to discuss rule changes). Thursday 1st
July 2004. Venue to be decided. Tuesday 7th
September 2004. Venue to be decided. Monday 10th
January 2005. Venue to be decided. (b)
Presentation Evening - Friday 18th September 2004. Venue to be
decided. (c) Annual
General Meeting 2005 - Tuesday 1st February 2005. 15. ANY OTHER
BUSINESS: (a) The draw
for fixtures for Summer 2004 took place. See fixture list attached. NOTE: If you
wish to re-arrange any game contact your opponent to agree a date and then
notify Dave JONES before 31st March 2004. If you cannot agree
a date, contact Dave JONES before 31st March and the Committee will
sort it out for you. (b) Bill for
Website. Dave JONES had paid £50 and had £12 to pay. It was agreed to
reimburse Dave for these expenses. (c) Handbooks.
Dave JONES required £25 for paper / A5 card to produce this year’s
handbook. It was agreed to pay this. (d) Essex
Women’s Cricket Association. Carole WARREN said that the EWCA had sent out a
plea for representatives of clubs in our league to attend their meetings. The
EWCA AGM was scheduled for 4th March 2004 and the position of
Secretary was vacant. They are seeking nominations. There being no other business, the meeting was closed Roy CLARK Honorary
Secretary.
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